Putting together a derby-themed event ban be quite a detailed task, especially from an organizational viewpoint. However, the end-product need not be the result of an overly stressful process if a few basic guidelines are followed. Throwing the party at the horse races starts with confirming the guest list way ahead of schedule.

By examining the demographics of the guest-list, organizers can deduce certain important information that may assist in the process of putting the event together. The age, occupations, lifestyle choices and whether they are friends or acquaintances of the host all form part of the demographics. Like a metaphorical guidebook it can provide hints as to what the catering needs are, what the music preferences may be and the kind of decor that should be used.

Budgetary capacity plays an important role in selecting the venue for the event, which can vary from a garden, to a large marquee tent. For a traditional decor theme, red and white checkered table-cloths can be placed on tables, with roses as a centrepiece. In a more informal setting, sofas and randomly placed sofas and coffee tables will allow guests to roam around as they please.

The decor should be creative but tasteful. Items like horse-shoes, saddles, riding boots, racing flags and pictures of the races should be placed around the room in a way that reflects the theme of the event but does not leave the room looking too cluttered or overdone.

Due to its affordability, most hosts decide to provide a buffet offering of refreshments, taking into consideration that there is usually a greater emphasis placed on the drinks and alcoholic beverages, than on the food at these occasions. Traditional refreshment like Kentucky Derby Pecan Pie or Bourbon Balls can be offered alongside easier options like tea sandwiches and finger foods.

Traditionally, guests drink mint juleps at derby events, or other cocktails which are associated with the races. Recipes for these cocktails can found online or in cook books, to create an authentically derby atmosphere.

The central part of the party is of course, the races. A big-screen television should be placed at a central focal point and a betting station can be set up. Most parties include prizes for guests who won the most money at the end of the day, after which some parties include an evening of live music and dancing. The party at the horse races is about placing bets and enjoying the festivities but also networking and having fun.